The first thing that hits you is the happy, joyful image. And its also a good idea to set up your quick links on the home page to make it easy for the user. The intranet will be the go-to platform for staff. 7. Nowadays, its essential to have a mobile-responsive intranet. Page, section, and content headings need to be specific and relevant. Older generations, however, tend to navigate through the pages to find the information they are looking for. The example below is in IT; however, it could be HR forms or approvals the choice is yours. Benefits. Okta SSO simplifies the way users connect. Thinking about these issues at this early planning stage will save you time and hassle further down the line. With a familiar file explorer interface, employees can quickly and easily share files and documents both internally and externally. And working on a corporate-wide strategy is a whole lot easier. This can help drastically improve another employee engagement-wiseserious office environment and guide leadership as they work to create a dynamic culture. This means companies arent able to measure employee engagement or other important usage trends in order to determine whether or not their intranet is truly improving company culture. User profile pages are an invaluable way of introducing employees to each other. Well also look at why yesterdays intranets simply dont work anymore, and how modern, These features provide a better overall experience and one that employees appreciate, if not love. As well as increasing their sense of engagement, it will also ensure the intranet is more relevant. We continue to work hard to empower people at every level of the organization to engage across Microsoft 365, and we're excited to announce new capabilities even more capabilities across the entire intelligent . And its a great way to match an employee up to a skillset or collaborative project. Requesting replacement equipment from IT. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. Best Intranet Launch Runner-up: NBS, Connect. Intranet information architecture (IA) is critical to success. Here are 11 intranet best practices to help you find and implement the right software solution for your organization: 1. And if you are using a topic or task-based approach to site navigation, then stakeholders should identify clear section labels. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. For dispersed offices or a hybrid workplace, an intranet launch campaign is the perfect opportunity to bring people together. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. How Has Intranet Technology and the Workplace Changed? Consider naming your intranet. From the home page of the intranet, choose "New" > "List" in the menu. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. An intranet-embedded Excel or a Google Sheet allows multiple users to access and edit the data at any time simultaneously. Administration tools allow you to edit pages and upload content, videos, or graphics. Theres only one way to find out ask them. Alternatively, use embedded Google Workspace or Office 365 apps to create your forms. Use them to add or delete users and assign permission rights. Then again, intranets are used for moreimmediate and practical purposessuch as content delivery now in much more effective and interactive ways. In the dialog that appears, enter the list's name ("Announcements"), add a description, and un -check the box to show in site navigation. This lets them receive even more attention, but it also fosters an ongoing culture where all employees now strive for excellence and higher levels of job performance. Employees on the move and remote workers can still benefit from the improved processes and communications that your intranet brings. Next, it's time to write a description of the position you're hiring for. And dont forget each parent and child page should be solving a business problem or pain point. Say, for example, you want to change the color scheme in line with your new corporate image. Content is hidden from the user until they click, and an expandable menu appears. Intranets offer a range of solutions to businesses of all sizes and in all sectors. Company announcement email template 1 - promotion announcement. It also allows a company to reach out to an existing customer base . They can connect with their colleagues on a formal, and perhaps more importantly, informal basis. New staff are often required to complete several forms, and a central resource streamlines the onboarding process. - Tricia Scott, Global Intranet Manager, Travelex. Bringing them together, bringing out the best in them, and enriching your company culture in the process. Support faster decision-making and connect employees with team chat. A live version is readily available to relevant users. and We'll show you how Workmates can engage eveyone in your organization, transform your culture, Columns are a great way to present information. Company Intranet Examples. Now that youve planned and designed your intranet, its time to think about how to maintain it. Can be used with mobile devices: The most effective intranet solutions take information that exists on the intranet and deliver it directly into employees hands on their mobile devices. All the best intranets make sure this information is organized logically, so it is easily accessible. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. An effectiveintranet solutionencourages communication to flourish across your organization: Colleagues can share and contribute knowledge, Leadership (managers/supervisors) can stay in touch, Different departments can provide and share updates. Integrates well with other Microsoft 365 and third-party apps/platforms. Test out the intranet design on smartphones and tablets before going live. Now it is time to share this great news with everybody, and thank your team members for their contribution. A text-heavy intranet makes for a dull and uninspiring user experience. Workmates: A Comprehensive Intranet Solution, 7 Benefits of Integrating a Company Intranet, how intranets help companies become more effective. Even better, no great technical expertise is needed. Download your intranet template here. And advanced search functions such as. Analytics: Many corporate intranets today simply dont have the capabilities to report on employee activity metrics. The onset of the COVID-19 pandemic has led to the creation of the Crisis Communication template. The intuitive software makes ongoing administration a straightforward task. Forum members are automatically notified about a new post without the need to directly login to the forum. Jim will work with the sales team headed up by Carmen Santiago to expand our business operations to the west coast. Let's start looking out one appropriate email of your interest from the number of templates / samples . Leaders can identify gaps, plan knowledge sharing, talent scout, and prepare for succession planning. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. . And its a vital lifeline for remote employees. Its a simpler and more effective way of getting things done. A practice run means you can check how well the content is working from a mobile perspective. Download Examples Press kit. And from an organizational perspective, how much time is wasted searching for files and documents? Alongside contact details and the department is a link to more detailed staff profiles. The answer is probably too much. This experience makes communication and collaboration fun. You can even adapt the template and introduce custom fields as appropriate. Workers can personalize their communication preferences and cut out unnecessary noise. Johnson & Johnson is the world's largest healthcare company. This enables connected workflows and easy data retrieval. Amplify the office atmosphere and experience through increased employee recognition and engagement. Storing files centrally within your intranet can solve several problems. Step 2: Write an Internal Job Ad. Why not use a colorful visual to grab users attention. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. But the real power of leadership communication lies in the way it is realized. You will want to select a company intranet that has a vast array of features that make collaboration easier for your employees. Celebrate the career of the retiring employee. Then choose "Blank List.". The Purpose of the Modern Intranet. Ideally, it should be possible to navigate the most important information without having to search. Idea #21: Connect with virtual employees through video conference. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. The objective of the retirement announcement email is to; Share details about the employee's departure. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. Six Real Company Intranet Examples, and Why They Work. Companies use intranet forums to brainstorm ideas, share insights, and support project work. A wide variety of industries from only four countries were represented this year. Crisis Communications. We are delighted to have you on our team! Furthermore, online forms mean staff have 24/7 access. Whatever the case, develop branding guidelines to ensure that all-important consistency and uniformity to your intranet presentation. This is an important distinctiona recent. Ensure staff dont miss out on important updates with targeted notifications. Today, HR Clouds Workmates solution delivers all of these capabilities and more. All navigation categories should be logical and unambiguous. In this example, navigation links are highly visible, easily accessible, and are kept to a minimum. This example has identified quick links with an engaging icon. A powerful search function ensures workers can locate just about any information they need. give regular status updates at meetings. Here you can find an example for one of my go-live emails. Use the in-built graphics and layout or adapt the template and upload your own images. This type of announcement email has the purpose of introducing a new business or location. These mega-menus, in turn, provide drop-down access to the lower level or child pages. And so more users than ever are navigating intranets from mobile devices. While knowledge sharing, training, and onboarding can all be enhanced with video. Its a balancing act between providing sufficient detail to return meaningful search results and keeping it short enough for scan reading. Focus on user experience. Check out MyHubs Resource section for more guidance on the custom CSS feature. Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. Heres how you can utilizean intranetin your workplace to keep your company in sync, productive, and having fun. These contributors may be based on job, department, or location. Intranet examples: How these top companies use Happeo. They can also create and post surveys and pollsfor example, what type of cake should we get to celebrate Susans birthday?. Very cost-effective when bundled with other Microsoft 365 products. Many businesses have found this supports faster decision-making and means staff can get things done more easily. Follow the same process for other departments and any centralized data that all staff need to access. The interactivity features so commonly today were virtually unknown. Make sure buttons and menus are finger-friendly. 1. More and more employees are working flexibly, and a mobile-responsive intranet ensures they remain productive whatever their location. Simple, straightforward administration tools are a must. Uploading video content is easy with an intranet. organize a photo day when all employees will have their intranet pictures taken by a professional. A persona is a fictional but realistic description of a typical intranet user (for example, new starter/new employee, knowledge worker, field worker, sales rep, people manager, or content author). Its intranet, Home, supports a global workforce of over 135,000 employees. Intranet-based IM streamlines collaboration, connects distributed teams, and speeds up decision-making. Share files securely with internal or external contacts and take advantage of the bulk document upload and download tools. Fully integrated into your intranet and with seamless access to all features, team chat will add value to your internal communications. It is well worth the investment of time to make sure the intranet has a consistent presentation. Be mindful of font sizes and color schemes so that content is easy to find and read on smaller screens. Use the employee profiles tool to support collaboration by showcasing workers experience and expert knowledge. Rather than stock images, people especially enjoy seeing real people, so this photo ticks all the boxes. An easy-to-follow dropdown menu sets out the available tools. Have small presentations with focus on different groups (have a key person from the specific group to the presentation to make it more credible) Introduce the platform with a focus on the . The intranets notifications tool is a very handy feature. Your intranet can be a one-stop-shop for all the key housekeeping services your employees need. The example below shows an embedded Office 365 Excel spreadsheet. Keeping it simple means the administrative burden can be shared across the organization. HR will have a parent page, which will be the gateway to all HR informationand data. Unlike email, intranet users can verify that announcements get read through analytics or by using push notifications. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Visual appeal is essential. Forms are automatically routed to the relevant department for action. While drawing up your site map, its a good idea to consider any appropriate page permission restrictions. For example, an employee can post certain announcements to the social feed, including welcoming new hires, sharing employees personal events (a new baby! First impressions really do count. Insert YouTube or Vimeo videos directly in your intranet. The importance of intranets has grown in recent years so much so performing day-to-day activities without intranets is unimaginable. Here we provide an overview of the main issues. Instead, think about breaking the links up into logical sections using expanding and collapsing content areas with specific sub-headings. Conduct stay interviews as part of the company routine. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. 2. These features provide a better overall experience and one that employees appreciate, if not love. The aim here is for the stakeholders to identify the intranets essential parent or main pages along with the child or sub-pages. And your intranet will be a wasted opportunity if employees cannot easily and quickly find the information and tools they need. All you need to do is select the appearance tab and click on the color you want from the palette. ), shoutouts to other teams or employees (like congratulating a real estate agent for closing a deal), office culture updates, and more. Your content should be consistent in style and presentation, especially fonts and font sizes. Conversations are stored within your intranet and can be accessed from anywhere, even remotely, making forums an essential collaboration tool. Having a catchy and memorable intranet name is a great way of promoting the intranet. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. Make it engaging. Social networking and employee advocacy: Dont underestimate the value of integrated social media sharing capabilities. This popular feature will improve engagement and empower employees. From booking holidays, adding a new supplier on the system to ordering stationery, the intranet is faster and more efficient. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. have a countdown to launch day. 5. To add (display) the web part on the page, Edit the page. Say, for example, you want to change the color scheme in line with your new corporate image. Why HR Intranet Is Important More Than Ever. People content is even more critical when you have staff working remotely. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Here are a few things to keep in mind when announcing new features or updates. However, the most common and important types are in-app messages, emails, and social media posts. We start this chapter by looking at best practice trends in IA. The intranet example forum below is particularly useful for companies with geographically spread workforces or large numbers of remote workers. Next-generation platforms have reinvented themselves. On the smaller screen format, they work much better than mega menus. Avoiding trigger words that will send your email into the spam folder. Fully engaged employees are far more likely to be satisfied, motivated, and committed to their work and company. This eliminates the need to search for hard-to-find information on a non-intuitive site. Choose the list you created above. Personalisation allows for an intranet that is truly relevant to an individual and the way they work. The best video content has a clear focus and is short and sweet. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). Streamline approvals and business processes with digital workflows. Site navigation is fundamental to a successful intranet. Offers advanced security and protection. Utilize user profiles to support knowledge management and knowledge sharing. Access to all content and resources is easy with the navigation tabs. Make it fun. Post announcement and tag users, groups, a timeline to it. You can easily change the font, colors, margins or layout of one or all of your pages. The choice is yours. Custom integrations mean employees dont waste time switching between different platforms and logins. For example, the annual report usually requires several authors and the input of many departments. Anyone who has developed a Company Intranets: Revolutionize Your Business In 2023, Internal Website: Uses, Features And Setup, Intranet Development: Making Life Easier For An Intranet Developer. [Name of employee] has been working at [company] for [X] years, and played a vital role in [achievement]. Indeed, , and act as corporate memories. Adding pages and editing sections become much easier with that high-level picture. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Heres an example of how you could use video in your intranet. JPEGs or PNGs are the best choices. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. Just like sharing your public roadmap, it's also a great way to let potential customers see that you're constantly improving. [Employee name] will be responsible for [brief description of . In today's time where everybody is busy in their own life, the only way which is suitable to inform known people or important people is via digital mode i.e. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. And you can also integrate other commonly used apps such as Salesforce and Dropbox. In this article, well take a closer look at corporate intranets, including what they are, their top features, and company intranet examples of how companies from a variety of industries are using intranets in innovative ways. In the past . Keep it fresh. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. Easy to set up, intranet-based polls and surveys save time and cut down on external consultants costs. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. 3 Examples of How Different Industries Use Intranet. Use the intranets integrated forum feature to support collaboration and project work. Let's say you're introducing a new intranet to reduce reliance on email, paper notices and IMs for several types of the content in your company. And an attention-grabbing home page will draw users in, so make sure yours packs a punch. There are many types of Intranets your organization may benefit from. The staff directory allows employees to see who is online. Located on the beautiful Hawaiian island of Oahu, Hickam FCU needed an intranet that inspired and enhanced the lives of their 110 employees. Whatever method you use for site navigation, here are the essential things to remember: We touched on this briefly in chapter five. Example #2: Informal recognition with a "kudos" in healthcare. In todays digital workplace, your intranet has to be optimized for mobile devices. And the intranet means you dont have to employ expensive consultants to get started. Local News & Announcements You can also check when colleagues have read the notification. Company news and announcements. Restrict access to relevant staff only using the intranets page permissions feature. 9 Company Intranet Examples. The user instinctively knows they can click on the link for more detailed information. More detailed guidance on employee surveys is available on our blog. Post on Social Media. An engaging, user-friendly design will see your employees eagerly logging on and taking full advantage of all the great features. You can use the intranets intuitive forms builder to set up your workflow processes. Display an interactive tour highlighting key functions of the new intranet. Instead, include real photos of workers or situations and settings relevant to your employees. You may be saying to yourself, a corporate intranet sounds great, but how will it fit into my companys day-to-day activities? Great question. So what does a well-designed intranet look like? Each page serves a specific purpose. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Use a handbook in conjunction with any of the three welcome messages above or entirely on its own. Natalie strategised a fool-proof launch and engagement strategy to get employees understanding and using the new Unily intranet platform from day one. Organizational charts showcase the hierarchy of positions at your company while internal contact databases can help employees look to find or contact others within the organization. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. Profile give managers the ability to talent scout. Employees can self-manage their profiles, updating and refreshing the information as required. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. 10. That's why, in today's post, we'll look at 11 website welcome message examples that you can use on your own site. We are pleased to announce the launch of our brand new website! It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. Well also look at why yesterdays intranets simply dont work anymore, and how modern employee communication and engagement platforms can now extend the capabilities and benefits they can deliver. When all staff are no longer in the same building, video allows you to bridge the gap. Back in the old days, employees used a company intranet largely to save and share files. Many companies make extensive use of employee profiles as a platform for promoting joint working and inter-team collaboration. Benefits is another interesting SharePoint template available for free. We cover best practice considerations, and what you should keep in mind. Intranet uses relevant to support may include: Easy reporting procedures for when things go wrong. Many employees find it a more accessible way to reach out and connect with colleagues. . After two months of hard work and dedication, we are delighted to officially announce the launch. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . Or make it completely mysterious. It sets out what the site is all about so the user is clear whats in store. Employees can upload pictures from a corporate event and share them with the whole company. User colors and different fonts and font sizes to highlight the main headings from sub-headings. Do away with complicated track changes and emailed versions of documents. In the present-day digital age, it is important to have a tool that keeps your company connected. Subject line: Help us welcome [new employee name] to the team! You will find lots more tips and advice on intranet design within our blog. Say your business has a weekly sales spreadsheet. Align teams with a newsroom and announcements page. In the example below, you can easily see who is online and available to chat. Heres an example: sub-heading Travel Policies > Hotel Expenses (hyperlink). And the universal coverage of the intranet means staff are more willing and able to respond to engagement surveys. Faster and more accurate, automated workflows make life simpler. The power of possibility . This is good news for new starters, especially. You dont want your intranet to be like those annoying automated phone systems where you have to select from a series of menus before your issue is resolved. Or it could be a detailed employee engagement survey that you carry out regularly. However, be careful not to overdo the number of child pages. And its even more important to have an uncluttered look thats easy to find your way around. Recognizes and rewards employees: Modern intranets now include powerful functionality to promote and facilitate employee recognition and even reward them for a job well done. Solution delivers all of these capabilities and intranet announcement examples accurate, automated workflows make life simpler and post and... 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Intranet-Based polls and surveys save time and hassle further down the line largest healthcare company upload. Their 110 employees forum feature to support may include: easy reporting procedures for when things wrong! Intranet users can verify that announcements get read through analytics or by push! Investment of time to write a description of or task-based approach to site,! Launch campaign is the world & # x27 ; s largest healthcare company ;,. Will want to change the color you want to select a company intranet Examples: how these companies. Create a web part, from any site or page in SharePoint, click Gear icon & gt ; an! The great features up to a skillset or collaborative project ensure staff dont miss on!